Get into your PhD program.
Stay organized doing it.
Track applications, draft professor emails, refine your personal statement, and discover fellowships — all in one focused tool.
No credit card required · Free forever tier
2,400+
applications tracked
18 min
avg. time to draft an email
94%
found at least one new fellowship
Free
to get started
How it works
From scattered to sorted in minutes
Add your applications
Track every program — university, program, deadline, research interest — in one place.
No more spreadsheets or sticky notes. Every application is a card you update and move through stages.
Use AI to write and refine
Draft cold emails, get feedback on your personal statement, and find matching fellowships.
Built specifically for PhD applicants — not generic writing assistants.
Stay on top every day
Start each morning with a personalized briefing: what's due, what's waiting, what to tackle.
Generated fresh from your actual application data so every briefing is relevant.
Features
Everything the PhD process demands
Application Tracker
A live list of every school you're applying to. Update status with one click — planning, applied, waiting, accepted, rejected.
Email Drafter
Enter a professor's name and your research interest — get a polished, personalized cold email in seconds. Sounds like you, not a template.
Statement Refiner
Paste your personal statement. Get a structured critique — what's working, what isn't — plus a revised version you can build on.
Fellowship Finder
Tell us your field and profile. We surface NSF GRFP, Hertz, NDSEG, and field-specific awards you may not know about.
Daily Briefing
A smart morning summary drawn from your real application data. Urgent items, this week's tasks, and an overall progress read.
Deadline Awareness
Every application deadline is surfaced prominently. PilotPhD flags what's coming up so nothing slips through the cracks.
Testimonials
From applicants who've been there
“I applied to 12 programs and would have missed two deadlines without this. The email drafter alone saved me hours.”
Priya M.
CS PhD student, Stanford
“The statement feedback was more useful than half the advice I got from professors. Specific, honest, actionable.”
James K.
Neuroscience PhD, Harvard
“Fellowship Finder found two awards I never would have discovered on my own. One of them paid my first year.”
Lena T.
Physics PhD, MIT
FAQ
Common questions
Ready to take the stress out
of applying?
Join thousands of applicants who use PilotPhD to stay organized, write better, and apply with confidence.
No credit card required
Made for PhD applicants, by people who've been there.